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Current Vacancies

Accounts Assistant

This is a part-time role (20 hours per week Monday – Friday), based at Woolley & Co, Solicitors’ head office in Warwick Enterprise Park, Wellesbourne, Warwick, CV35 9EF. Salary: up to £25,000 per annum pro rata depending on experience.

Main purpose of the role:

To perform daily accounting tasks that will support the Accounts Manager in a busy family law firm, as part of a small head office team and deputise for the Accounts Manager in their absence. The Accounts Assistant will report to the Accounts Manager.

Main duties and responsibilities will include:

  • Raising client invoices / proforma invoices and posting bills including anticipated disbursements
  • Distributing invoices to clients and following the firm’s credit control procedure for payment chasing
  • Dealing with accounts queries and running reports for fee earners, support staff and managers
  • Carry out daily banking tasks including client to office transfers and reconciling office and client accounts
  • Updating client ledgers with payments received via sage pay (OPAYU) and online banking
  • Settling disbursement invoices / making large payments from Posting Slips raised using our online banking system
  • Posting court fee statements
  • Maintaining accounting records, including journals
  • Taking card payments from clients via telephone using sage-pay (OPAYU)
  • Participating in quarterly and annual financial audits, supporting and assisting the Accounts Manager to ensure compliance with Solicitor Accounts Regulations.
  • Provide administrative support to the Accounts Manager and the head office team, to cover holidays.
  • Handle incoming calls from clients, solicitors, barristers, and suppliers including
    – filtering calls and handing over the call to other relevant members of staff
    – taking comprehensive messages
  • Follow administrative procedures as explained by the Accounts and Office Managers

Candidate requirements

  • Excellent attention to detail and time management skills.
  • Highly self-motivated and comfortable with regular deadlines.
  • Able to multi-task and prioritise your workload.
  • Strong interpersonal and communications skills to provide a professional first impression of the business.
  • 3 years+ accounts experience, ideally in a law firm.
  • Knowledge of software including Microsoft Word, Excel and Outlook.
  • Knowledge of case management systems an advantage.
  • Good verbal and written communication skills.

Two references will be required prior to appointment being confirmed.

To apply for this role, email a copy of your CV with a covering letter explaining your relevant experience to Emily Graney.

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